Volunteer Agreement and Code of Conduct
Purpose of Volunteer Policies
These policies are written to provide overall guidance and direction to US Freedom Army (USFA) volunteers engaged in or otherwise involved with volunteer and/or management efforts. These policies do not constitute, either implicitly or explicitly, a binding contractual or personnel agreement. The US Freedom Army reserves the exclusive right to change any of these policies at any time and to expect adherence to the changed policy. Changes to or exceptions from these policies may only be granted by the Board of Directors (CinC, CoS, and active Regional Commanders) and must be obtained in advance and in writing. Areas not specifically covered by these policies shall be determined by the Board of Directors.
Definition of 'Volunteer'
A "volunteer" is anyone who agrees to, without compensation, perform tasks at the direction of and on behalf of the USFA. A "volunteer" must be officially accepted and enrolled by the USFA prior to performance of the task. Unless specifically stated, volunteers shall not be considered as "employees" of the agency.
Volunteers Under 18
If you are under 18, at least one of your parents must consent for you to volunteer with the USFA. We strongly suggest that you give each of your parents the URL to the USFA website so they can read through the materials themselves, and invite them to volunteer as well. We also suggest you copy one or both of your parents on any periodic reports you may be required to file when engaged in an assignment for the USFA, and we will be happy to do the same, at your request. Your parents are invited to contact the Chief of Staff with any questions or comments.
Service at the Discretion of the Army
The USFA accepts the service of volunteers with the understanding that such service is at the sole discretion of the USFA. Volunteers agree that the USFA may at any time, for whatever reason, decide to terminate the volunteer's relationship with the Army.
The volunteer may at any time, for whatever reason, decide to sever the volunteer's relationship with the Army. Notice of such a decision should be communicated as soon as possible to the volunteer’s immediate supervisor.
Representing the US Freedom Army
Volunteers are asked to not contact organizations or individuals on behalf of the USFA unless they are given express written directions to do so by their State Commander. Prior to any action or statement which might significantly affect or obligate the USFA, volunteers should seek prior consultation and approval from the appropriate superior officer. These actions may include, but are not limited to, public statements to the press, coalition or lobbying efforts with other organizations, or any agreements involving contractual or other financial obligations. Volunteers are authorized to act as representatives of the USFA as specifically indicated by verbal or written directives from superior officers and only to the extent of such directives.
Volunteers are responsible for maintaining the confidentiality of all proprietary or privileged information to which they are exposed while serving as a volunteer, and will be required to execute the USFA Nondisclosure Agreement. Failure to execute the agreement and/or to maintain appropriate confidentiality may result in termination of the volunteer’s relationship with the USFA and, in some cases, other legal action.
Screening/Reference Checks/Background Checks
For some positions, volunteers must submit to a background check conducted at the expense of the USFA. Failure to provide required personal information pursuant to the background check may result in termination of consideration. For some tasks, volunteers must submit samples of work and professional references. If such is required, it will be communicated in conjunction with the task description.
Each volunteer hereby grants exclusive permission to the USFA for permanent use of any materials produced for the USFA or any such campaigns/events as may be assigned, including graphics materials, web page designs, narratives, research, compilations, instructional texts, etc., which also become the property of the USFA upon submission. Volunteers will receive written acknowledgement on the USFA website or such campaigns/events as may be assigned for these and other contributions.
Contacting Other Volunteers
Occasionally, volunteers will need to contact other volunteers with regard to their activities with the USFA and related campaigns. We expect all such communications among USFA volunteers to follow general netiquette guidelines. Other than email addresses, USFA volunteers will not share contact information with anyone about any other USFA volunteer unless the express written consent of all parties involved is obtained beforehand. We encourage USFA volunteers to use common sense when communicating with others -- anyone -- online. We suggest following this rule: don't reveal anything about yourself online to someone that you would not feel comfortable revealing to a stranger you met on the street.
If at any point you receive any e-mail that you feel is inappropriate, for any reason, and you believe you have received it in conjunction with your involvement with the USFA, please forward the email and other details about the communication to the Communications Officer at HQ. Further, if you receive any communication from other volunteers or USFA staff that you feel is inappropriate, contact your immediate supervisor immediately; if your immediate supervisor is unavailable or is the source, contact the next senior USFA staff member.
The safety of our volunteers is important to us. To that end, the USFA will not release a volunteer's phone number, age or other personal information to anyone outside of our organization or to other volunteers without that volunteer's express written consent to do so.
The nature of the USFA means there will necessarily be contact between computers -- e-mails, attachments, transfers of files, etc. Because of this interaction, USFA volunteers and outside organizations may be at risk for transmitting computer viruses between each other. All volunteers should have anti-virus software installed on any computer they use in conjunction with any USFA-related communications, and we expect you to update this software regularly. Likewise, the USFA maintains anti-virus software on its computer systems and regularly updates this software. Computer virus protection for your own computer is your responsibility.
Ending Your Volunteer Role
You can cease volunteering with the USFA at any time, for any reason. You may stay subscribed to the e-mail lists as long as you wish, regardless of your volunteering status with the USFA. Unsubscribing to the USFA e-mail list,
however, means you are no longer a USFA volunteer and no longer affiliated with the Army; if you unsubscribe, be sure to do so through the website; let us know that you will no longer be volunteering with the USFA and why.
Dismissal of a Volunteer
Any volunteer who does not adhere to the rules and procedures of the USFA or fails to satisfactorily perform their duties and responsibilities are subject to dismissal. Normally a volunteer will not be terminated until the volunteer has had an opportunity to discuss the reasons for possible dismissal with their immediate superior officer, and the opportunity to appeal the decision to the superior officer’s Commander. Possible grounds for dismissal may include, but are not limited to, the following: gross misconduct or insubordination, theft of property or misuse of USFA materials, abuse or mistreatment of clients, staff or other volunteers, failure to abide by USFA policies and procedures, and failure to satisfactorily perform assigned duties (as determined by the USFA).
WHEREFORE, the parties acknowledge that they have read and understand this Agreement and voluntarily accept the duties and obligations set forth herein.